Description
The EasyAppsOnline Timecard provides clients with a free time management system that is easy to use and easy to manage.
How it works
The process begins with the HR manager setting up the Timecard department/billing codes that will be available for each employee to assign hours under. Once employees have documented their time for the current or previous pay period the information will be exported out of the HR Portal into an excel spreadsheet format.
To download the full manual for the Timecard feature click Here
Timecard Setup Instructions for the HR Administrator
1. The HR Manager will begin by clicking Timecards from the HR Portal main menu.
2. The HR manager will begin creating the various department names and codes to be used for employee’s hour assignment.
3. The last step in the set up of the Timecard will require the HR manager to designate a number of days after the current week has ended that employees will be allowed to input time card entries. The default is 14 days.
Timecard Entry Instructions for employees
1. Employees begin by selecting My Timecard from the main menu.
2. Employees enter their Time in and Time out for each day of the pay period. They will assign the hours to department codes by selecting theDepartment/Activity selection menu. Once all hours are documented they will click update to save their timecard entries.
How to review and/or download the employee’s Timecard information from the HR Portal.
1. The HR Manager will log back into their HR Portal and click Timecards then select a time frame and employee to review that employee’s Timecard entries.
2. To download all employee Timecard information click Choose a Pay Period under Export All Time Cards for Week of: and select the applicable pay period you wish to download into the excel spreadsheet report.
3. When prompted select Save or Download File depending on the internet browser being used.
4. Open the Excel spreadsheet and review the timecard entries or begin process the information for payroll.