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How to Share an Outlook Calendar
Article ID: 75511 Print
Question
How do I share my calendar in Outlook?

Answer

Microsoft Outlook allows Northwood University faculty and staff to share their Calendar with other University faculty and staff. When you share your Calendar, the recipient will be able to view your Outlook Calendar in Outlook.

Share your calendar

  1. In Microsoft Outlook, click the Calendar icon on the Navigation Pane.
  2. Next, click Share My Calendar… on the Navigation Pane.
  3. A Sharing invitation e-mail will open.
  4. In the To… box type the name of the person within Northwood University you wish to share your calendar with.
  5. Ensure the Allow recipient to view your Calendar check box is checked.
  6. If you would like to Request permission to view recipient’s Calendar, ensure the check box is checked.
  7. Next, click the Send button
  8. A confirmation dialog box like the example below will open. If everything is correct, click the Yes button.
  9. Your Calendar is now shared. The recipient will need to click the Open this Calendar button when the Sharing invitation is received in their Inbox. 

Open shared Calendar

If you received a Sharing invitation in your Inbox:

  1. Click the Open this Calendar button in the Sharing invitation.
  2. The shared Calendar will open next to any Calendar already in view
  3. The shared Calendar can now be accessed in the Calendar Navigation Pane.

If you did not receive a Sharing invitation:

  1. In Microsoft Outlook, click the Calendar icon on the Navigation Pane.
  2. Next, click Open a Shared Calendar… on the Navigation Pane.
  3. Click the Name… button on the Open a Shared Calendar dialog box.
  4. Select a name from the Global Address List. Note: You can search for a name by typing the beginning of the last name in the Search box.
  5. Next, click the OK button on the Global Address List dialog box
  6. Then click the OK button on the Open a Shared Calendar dialog box.
  7. The shared Calendar will open next to any Calendar already in view
  8. The shared Calendar can now be accessed in the Calendar Navigation Pane.

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Article Details
Views: 1617 Created on: May 24, 2016
Date updated: May 24, 2016
Posted in: Email

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